Course licences (IPS Management)
License your courses to other people's communities — generate a licence key, link the product and access tags, and approve, reject or revoke licence requests.
IPS Management is where you license your course content to others. A licence hands another community a copy of your courses; you decide who gets one, and you can take it back.
Use it when you sell your program to other community owners, so they can run it for their own members.
Open Settings → IPS Management.
Before you start
- Be on the Business Plus plan. IPS Management needs it.
- Be an admin, or hold the Course licences permissions in roles: View licences, Issue, approve & revoke licences, and Linked product & access tags.
- Have the product and CRM tags a licence stands for ready — you link them during setup.
Setting up
- Under License Keys, click Generate New Key. The key appears with a copy button and the date it was generated. You only need one.
- In the linked product section, pick the product a licence corresponds to and the CRM tags that come with it, then click Save. This decides what a licence holder gets access to.
Handling licence requests
The requests table lists everyone who asked for a licence, with their Name, Email Address, Date Requested and the Request status, with a Total count. Use the Sort By menu to show All, Pending, Approved, Rejected or Revoked requests, or search.
For each request:
- Approve — grants the licence.
- Reject — turns down a pending request.
- Revoke — takes back a licence you approved.
Caution
Rejecting or revoking also removes your licensed courses from that community — for all of its members.
When you reject or revoke, pick a reason — IPS license wasn't purchased., IPS license purchase was refunded., You've initiated a chargeback for IPS license purchase. — or Custom, and optionally add your own text.
The owner of the requesting community is emailed about each decision. The email carries your community's branding — the logo and reply-to address from General Settings — and is signed as the licensor.
Sending course updates to licence holders
A course you license out has extra controls in its Edit Course window. Push IPS Update and Revoke from IPS need the Business Plus plan.
- The tag picker limits the course to licence holders who have one of the CRM tags you pick. With no tags, it goes to all licence holders.
- Push IPS Update — copies the course, with its modules and lessons, to every approved licence holder. Holders who already have it get your latest version; the others receive it as a new course.
- Revoke from IPS — removes the course from every licence holder's community.
Licensed courses in the receiving community
In a community that holds a licence, the licensed course appears like its own course. Instead of Delete Course, its card menu offers Hide Course / Show Course to the community's admins. When you push an update, their copy is updated.
Things worth knowing
- Rejecting and revoking send the reason you picked in that email, so choose one that explains the decision.