Scheduled tasks & event triggers

Hand the AI work to do later on its own — on a schedule, or the moment a lead, an order, a booking or a publish happens.

The AI doesn't only work while you're in the chat. Tell it what to do later — every morning, next Monday, in two hours — or whenever something happens in your business — a new lead, an order, a booking, a publish — and it does the work on its own, with the same tools it has in the chat, and leaves you a report.

Asking for one

Say it in the chat the way you'd say it to a person:

• "Every morning at 9, check new orders in the CRM and tag anyone who hasn't paid."
• "In two hours put the old banner back."
• "Every Monday publish a short weekly update on the blog."
• "When a new lead comes in, add them to the newsletter list and tag them website."
• "Whenever an order is placed, send the details to my Telegram."
• "After every publish, check the live site for broken links and tell me what you found."

The AI turns it into a task: a name, the instructions a future run will follow without this conversation, the steps it plans to take, and when (or on what) it runs. Nothing runs yet — a card appears under the reply with Confirm schedule and Dismiss. Only your confirmation activates it, and each run uses the AI credits of the account that confirmed. The card also shows whether the task publishes to your live site or keeps its changes in the builder, and the next few run times.

You can also create and edit tasks by hand in Settings → Scheduled Tasks with New task. The editor asks for a Name, What should the AI do?, optional Steps (one per line), When the task runs, the Time zone, whether to Publish changes to the live site, and the AI model: Fast (simple checks and small edits), Smart (most tasks) or Genius (complex, multi-step changes).

Schedules

A task can run once at a time you name (or "in N minutes" from when you confirm), on a repeat every N minutes, hours or days, daily or weekly on chosen weekdays at set times (up to 12 times a day), monthly on a day of the month (or the last day), or on a custom five-field cron expression. Times use your own time zone unless the task names one. Runs can't be closer than 15 minutes apart — an unattended AI every few minutes is a runaway loop, not a schedule.

Event triggers

Instead of a clock, a task can wait for one of four events. This section is the short version — Trigger tasks has the recipes and the details.

Event	Fires when	The run is told
New lead	a form on your site, or a funnel page, captures a contact	name, email, phone, the form's fields
New order	an order form completes a purchase, on any payment method	product, amount, payment method, coupon, buyer
New booking	a visitor books a meeting through your meeting element	meeting type, time, name, email, location
Site published	the site is published, from the builder or by a task	the live URL and connected domains

A burst of events becomes one run, not one run each: events that arrive within the task's batching window (five minutes by default, adjustable) are folded together and the run sees them as a list — fifty sign-ups from a campaign is one AI turn, and one charge. Runs of the same task never overlap.

Each event belongs to the app it happened in. In a project with several apps, an order on the web app triggers that app's tasks, not the main site's.

While a task runs

A run is an ordinary AI turn on your project — it edits files, reads the CRM, uses connectors — with the differences that follow from nobody being at the keyboard:

• It can't ask questions. When something is unclear it takes the safe reading or skips that part, and says so in its report.
• It publishes only if the task allows it (Publish changes to the live site). Otherwise changes wait in the builder for you to publish.
• It defers to you: if you're chatting with the AI in that app, a due run waits a few minutes rather than editing under you.
• After three failed runs in a row the task pauses and you get an email. It also pauses (with an email) if the member who confirmed it loses access to edit the project with AI.
• If there aren't enough AI credits, the run is skipped; top up, then resume or run it again.

Every run appears in the chat like any other AI reply, with its file changes and Revert, and in Settings → Scheduled Tasks with the closing report.

Managing tasks

Settings → Scheduled Tasks groups tasks under Waiting for your confirmation (proposals you can Confirm, Edit or Dismiss), Active (including paused tasks, with the reason they paused) and Finished one-off tasks. Per task: Run now (runs as you, billed to you), Pause, Resume, Edit and Delete. Open a task to see its steps, instructions and run history with each run's report; a run in progress has a Stop button. A finished one-off can be set up again with Schedule again.

To change what a task does or when it runs, ask the AI in the chat — it proposes a new version that replaces the old one when you confirm — or edit it in Settings.